Zettelkasten Method as a Way to Manage Your Notes

Productive Fish Team
3 min readJan 17, 2024

You are not alone if you’ve ever found yourself overwhelmed by notes, struggling to connect ideas, or losing track of valuable insights in the mess of information. Many people face these challenges and that’s exactly where the Zettelkasten method can become in hand. Thinkers, writers, and professionals around the world use it in such cases. Will you?

Illustration by Productive Fish

What is Zettelkasten

Zettelkasten method (also known as a slip box method) is more than just a way to take notes. It’s a system that helps you create connections between individual information pieces and allows your knowledge base to grow and develop organically.

Unlike traditional note-taking systems, Zettelkasten note taking provides a clear way to organize and connect your thoughts. It improves a way you think, helps to learn effectively, saves time and boosts your creativity.

Key Principles Behind Zettelkasten

To get a better understanding of Zettelkasten we’ll have to take a deeper diver into its underlying principles:

  1. Interconnected ideas. Notes are linked to one another, which creates a web of connected concepts and reflects how ideas relate to each other.
  2. Individual understanding. Notes are written in your own words, which encourages personal engagement and deeper comprehension of the topic.
  3. Contextual tags and indexing. Tags and indexing helps to find relevant notes easier, which helps in categorizing and retrieving information.
  4. Avoidance of hierarchy. Unlike traditional note-taking systems, Zettelkasten avoids rigid hierarchies, which leads to a flexible and organic organization.
  5. Spaced repetition. revisiting and building upon notes promotes retention and continuous engagement.

Setting Up Your Own Zettelkasten System

The great thing about the Zettelkasten method is that you don’t need anything fancy to start. In fact, if you want to go “old school”, you can begin with just pen and paper. Just write down your thoughts or ideas on separate pieces of paper and then find a way to link them.

But in this article, we are going to review Zettelkasten from a digital perspective, since nowadays it prevails.

Let’s go through five simple steps that can help you start using the Zettelkasten method.

Choose Your Digital Tool

There are many options available, including apps like Roam Research, Obsidian, and Zettler. Many of these tools have features designed specifically for the Zettelkasten system. Such Zettelkasten software makes it extremely easy to create and link notes.

Write Individual Notes with Single Ideas

As we already mentioned, each note or “Zettel” is meant to contain only one specific idea or thought. Start writing your notes with this principle in mind. For instance, if you’re studying a complex topic like climate change, you could create a separate note for each aspect, such as the causes, effects, or potential solutions.

Create Links Between Your Notes

While using Zettelkasten method, connecting your notes is as important as writing them. With the software you’ve chosen you can create hyperlinks between related notes. Example: you might link a note about the causes of climate change to a note about its effects.

Organize Your Notes

As your collection of notes grows, organizing them becomes crucial. Most digital Zettelkasten tools offer features like tags, folders, or categories to help you keep your notes tidy. Use these to group related notes together or to quickly find a specific topic.

Make Note-Taking a Habit

The real power of the Zettelkasten method comes with regular use. We recommend you to set aside some specific time to consistently add new notes, review existing ones, and explore the connections between them.

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Productive Fish Team

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